PARENT RESOURCES

Information for Parents & Guardians of ESS Students

Criminal Record Check - CRC

A Criminal Record Check is required by all parents who are volunteering with children.

A BC Services Card is required to complete a criminal record check.

The access code you will need is KLLDEMSGWP

1. Visit https://justice.gov.bc.ca/criminalrecordcheck to create your Criminal Record Check (CRC).

2. Follow the steps to obtain your BC Services Card, or download it on your phone (available for Android™ and iOS (iPhone® and iPad®).

Parent Volunteers - OnVolunteers Portal

Please read this document on how to get started and volunteering at ESS!

Login to the École Saint-Sacrement Parent Participation Portal. For help setting up a username and password please email the office for assistance admin@ess.vancouver.bc.ca

1. Voulnteer Hours at Blessed Sacrament Parish

  • Category 1 families are asked to be involved in the parish by contributing some of their PPH. You are encouraged to volunteer as many hours as you can, 10 hours will count towards your PPHs. Category 1 families receive a discount on their fees by being actively involved at our parish. The intent is that Category 1 families are contributing volunteer hours at the parish as part of their PPH, since their tuition rate already reflects a discount for active parish involvement. (At this point, there are no plans to track these hours other than the Parent On Volunteer Portal. 
  • Categories 2, 3, & 4 families may also participate by volunteering at the parish. Up to 10 hours can count towards your PPH, but participation in parish volunteering is optional. Families in these categories also have the option of completing all their PPH at the school if they prefer. Thus, families in Categories 2 and 3 are welcome to volunteer at the parish if they wish, but it’s not required. 

  • Invoices for outstanding volunteer hours will be sent mid-June at a rate of $25/1h. 

2. AD HOC (submitting hours for unlisted tasks)

If you have arranged with a teacher or administrator to complete a task that was not scheduled in the portal, you can log these hours by submitting a request using the AD HOC feature. On the OnVolunteers dashboard:

  • Hover over Activities
  • Click on Ad Hoc
  • Fill out the details
  • Submit

3. Submitting hours for Parent Drivers

( A )  Parent Drivers for FIELD TRIPS

If you’d like to volunteer as a parent driver for field trips, you must have a cleared CRC on file and email the school office the following:

  • A copy of a valid Driver’s License
  • A copy of your Car Insurance showing a minimum of $2 million in third-party liability
  • A Driver’s Abstract (to be filled out and submitted online)
  • You must have a cleared Criminal Record Check (CRC) (copy at the office) prior to the field trip. Please allow minimum 5 business days for clearance. The access code you will need is KLLDEMSGWP.
  • You will receive 2 PPHs for driving to and from the classroom arranged field trips

( B )  Parent Drivers to SPORTS EVENTS (games/off-site practices)

When parents arrange carpools or provide transportation to sports games or practices on their own, the school does not require any documentation. In these cases, parents give consent directly to one another and assume all liability. Please note the following major exception: If you plan to claim 1 PPH volunteer hour, you must have the following on file at the office:

  • A cleared CRC, a copy of your Driver’s License, and a Driver’s Abstract
  • You may log 1 PPH for driving student(s) other than your own to and from a practice or game (1h per ride not per student)
  • The 1 hour includes the round trip (to and from the game/practice)

Hot Lunch at ESS

We are pleased to announce that the Hot Lunch service at ESS is up and running and accepting new orders. Please refer to the attached letter for further details, including dates, menus and frequent questions.

IMPORTANT: The first hot lunch will be served on Oct 17, 2025, the deadline to place an order for this first date is this Thursday, Oct 9th, 2025 at 11:59pm, so please act fast.

These are the major highlights of this hot lunch program at ESS:

  • The hot lunch service will be offered 3 times a month in average (avoiding Pro-D days, spring break and major school events)

  • Hot lunch will be served only on Fridays

  • You can place orders way in advance. Ordering for Jan-May will be enabled In December. 

  • Parents will be allowed to order ONLY food (no drinks or desserts). 

  • Incomplete/unpaid orders will be automatically cancelled after 1 hour.

  • The deadline to place an order for food will be 8 days before the hot lunch date. For example, if the hot lunch will be served on Friday, Nov 14, then the order deadline will be on Thursday, Nov 6 at 11:59pm.

Steps for Registration (new families):

  1. Go to https://munchalunch.com/schools/blessedsacrament
    Click on “Register here” to create a new account. Follow the instructions and add each child in your family Make sure that your assigned your child(ren) into the correct grade/division.
  2. Once your child(ren) are registered you can proceed to place an order for hot lunch

For Families with an existing MunchaLunch account:

If you have (or you believe you have) an existing MunchaLunch account (example: parent with kids at a different school) please follow these steps:

  1. Go to https://munchalunch.com/schools/blessedsacrament
  2. Click on “Login Here” (do NOT type your email and password yet)
  3. Click on “Account Options” (middle blue button) under email and password fields
  4. Select one of the options: (a) If your family has children in 2 schools click on “Add second account” and follow the instructions (b) If your family has moved to Blessed Sacrament School, click on “Transfer my
    account” and follow the instructions
  5. If you forgot your password please go to https://munchalunch.com/login and click “Forgot Password”, the system will send a reset password link.
  6. If you get an error message saying “Email not found. Please try again”, there is a high chance that your account was automatically deleted after 1 year of inactivity. If this is the case, please register again by going into
    https://munchalunch.com/schools/blessedsacrament

IMPORTANT:
● The MunchaLunch system only accepts payments by Credit Cards
● If you did not receive any confirmation email after registration/ordering food, check the Junk or Spam folder and make sure to mark the munchalunch.com domain as a safe sender

Important recommendations:
● Share with your child what you have ordered, so they know what to expect.
● Please remember to pack any additional drinks and/or snacks if you wish.

MunchaLunch System: 

  1. The MunchaLunch system only accepts payments by Credit Cards
  2. If you did not receive any confirmation email after registration/ordering food, check the Junk or Spam folder and make sure to mark the munchalunch.com domain as a safe sender

Important recommendations:

  • Share with your child what you have ordered, so they know what to expect.
  • Please remember to pack any additional drinks and/or snacks if you wish.
  • For Frequently Asked Questions such as registration, canceling orders, etc, please click on the following link: ESS Hot Lunch – Frequently Asked Questions

    Medical Forms: Anaphylaxis, Asthma, Seizures

    Please inform the school of any medical conditions your child may have that the ESS staff should be aware of. Your cooperation is greatly appreciated, as student safety is our top priority.

    If your child has a life-threatening medical alert, please report the necessary information to the office immediately by updating the verification form or information found in your child’s account on MyEd BC. 

    You are also required to complete the Medical Alert Forms if your child has Asthma, Anaphylaxis or Seizures. Please fill out the applicable forms and deliver them, along with medications, asthma inhalers or EpiPens, to the office on the first day of school. Please be sure to check expiry dates before sending them to school.

     ASTHMA
    Asthma Care Plan

    ANAPHYLAXIS
    Anaphylaxis Care Plan
    Anaphylaxis Emergency Plan
    Please review the ESS Anaphylaxis Policy. 

    SEIZURES
    Seizure Care Plan

    School Supplies (School Start)

    Please visit the School Start website to order supplies for school year 2025-26.

    School supplies lists
    Please note that all items listed on the form (Parts A and B) are required by the teacher. Students should label their supplies and bring them on the first day of school.

    Purchase your 2025-26 school supplies here. 

    Download class school supplies lists here.

     

    Labels (Mabel's Labels)

    Please ensure that all your child’s items, including clothing, shoes, and food containers, are clearly labeled. Unlabeled items that are lost will be placed in the lost and found. The school has partnered with Mabel’s Labels for fundraising: at check out, enter school: Ecole Saint Sacrement to support our school!

    Uniforms

    The school uniform can be purchased online at McCarthy Uniforms or in store at Neat Uniforms (1050 Boundary Rd, Burnaby, BC V5K 4T3).

    Uniforms - Spirit Wear

      ESS School Spirit Wear 

      • Our Spirit Wear can be worn with the uniform and on special occasions (such as Spirit Days!)
      • Available at the school office

      Newsletters

      Report Cards

      Student Report Cards are available for download on the MyED BC Parent Portal. 

      Steps to Access Report Cards in the MyEducation BC System:

      1. Visit MyEducation BC (ensure popups are enabled for your browser)
      2. Enter your Login ID and Password (note: both user name and password are case sensitive)
      3. Click the link(s) for your child’s report card(s) as shown in the image linked below.

        MyEd is best viewed on a Windows or Mac computer. If you’re trying to access from a mobile device, tap the 3 bar menu on the top left and then tap View Full Site.

      If your are having difficulties with your LoginID / password, please contact the admin@ess.vancouver.bc.ca

      Yearbook - orders

      The 2024–2025 ESS Yearbook will be available for purchase in June 2025. Please keep an eye out for an email from the office with more details.

      The 2023–2024 yearbooks will arrive at the school in late September. If you haven’t purchased one yet, contact the office to see if there are any extra copies available

      Student Drop-Off **Morning**

      Guidelines for morning drop-off on HEATHER STREET (front of school)

      1. Please remember that our school is located in a high traffic area. To avoid congestion, we must enforce a strict “Drop Off Zone Only” in front of the school.
      2. When approaching the school, please drive up all the way toward the main entrance. Patrol attendants will be guiding and enforcing this.
      3. Please remain in your car during drop off. An attendant will assist your child if needed.
      4. If you need to get out of your car, please drive right, around the corner onto 14th Avenue. Also, there is plenty of 2-hour parking on 15th & 14th Avenue and around the school area, if you need a little extra time with your child.

      Guidelines for morning drop-off in the COURTYARD 

      Thank you for your assistance in making Early Morning Drop Off as efficient and safe as possible.

      Student Pick-Up **Afternoon**

      Student & Family Handbook

      We encourage you to review the Student Guidelines and Family Handbook.

      (Please note some information may be not be up to date. Revised version will be posted shortly.)

      Walk Home Permission Slip

       If you’d like to authorize your child to walk home this year, please complete, sign, and email the Walk Home Permission Slip to your child’s teacher and the office. 

      Emergency Evacuation and Student Release Procedures

      In case of Emergency Evacuation due to earthquake, fire, gas leak, flooding, or other reason that would deem the school facility unsafe, please, follow the protocols below.

      As per our annual practice for evacuation and student release, here are the procedures that you will need to follow:

      1. NO PARKING IN THE SCHOOL COURTYARD. You must find parking away from the school.

      2. Depending on the situation and any damage to the property, the students will assemble in the gym, in the courtyard, in the field behind the church, or the field between the gym and St. Mary’s Ukrainian Church on 14th Avenue. Based on an assessment of damage, a decision will be made as to the safest location and the area best suited for assembly.

      3. Report to the Release Station as soon as you find the ASSEMBLY AREA. The children will already be grouped by grade level in our assembly area; DO NOT ATTEMPT TO GET YOUR CHILD directly. Runners will be assigned to do this for you.

      4. You will be asked to show PHOTO ID.

      5. When it is your turn, your ID will be matched with our records, you will sign-out your child(ren), and a runner will be sent to retrieve your child(ren).

      6. Wait at the Release Station until a runner brings your child/children to you.

      7. Proceed immediately to the Exit Station and make sure you submit your Student Release Form (SRF) to the attendant at hand. School staff have been trained and share the responsibility of remaining with and caring for your children until your arrival. Emergency supplies, food rations, and equipment are on hand in case of an emergency.

      Canadian Parents for French

      Visit Canadian Parents for French at cpf.ca/en/ for resources to support your child’s learning journey towards bilingualism.

      Raising Digitally Responsible Youth

      A guide for parents and caregivers.

      Black History Month

      Visit Le mois de l’histoire des Noirs au Canada.

      Family Affordability Form

      • Family Affordability Form:  A recent article published by CBC stated that food prices in B.C. rose by 10.3% in 2022 and are expected to continue to rise during 2023. This is no surprise to any of us that have been grocery shopping lately! In response to these rising prices affecting basic family needs, the B.C. government has made available a Student and Family Affordability Grant to be made available to families in B.C. and accessed through their child’s school. In response to this, ESS is accepting special requests. If your family has been financially affected by the current tough times, rising prices and inflation rates please complete the short application below and we will provide you with a $50 gift card you selected. Fill out the form here.

      3020 Heather St, Vancouver  BC  V5Z 3K3

      Email Us

      (604) 876-7211

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